Using a recent distribution of MikTeX or TeTeX and Ghostscript (Linux/Unix and Windows)

Use the command lines

latex sample
dvips -Ppdf -G0 -tletter sample
ps2pdf -dCompatibilityLevel=1.4 -dMAxSubsetPct=100 -dSubsetFonts=true 
   -dEmbedAllFonts=true -sPAPERSIZE=letter sample.ps sample.pdf

The ps2pdf command should go on a single line. To obtain A4 paper size output the commands are very similar

latex a4sample
dvips -Ppdf -G0 -ta4 a4sample
ps2pdf -dCompatibilityLevel=1.4 -dMAxSubsetPct=100 -dSubsetFonts=true
   -dEmbedAllFonts=true -sPAPERSIZE=a4 a4sample.ps a4sample.pdf

These instructions have been tested  under Linux with teTeX 1.0.7 and Ghostscript 7.0.4, and more recently with teTeX 3.0 and Ghostscript 8.15.

Without -d[options] listed above, ps2pdf will not embed and subset fonts as required by PDF compliance and your paper will not be ready for upload. Note that if you specify the Adobe Times, Helvetica and Courier font families (the so-called base 14 fonts) to be used but do not have them installed on your computer then they will not be embedded. Pdf files with these fonts missing may or may not be accepted depending on the conference settings; they often are.

Do not omit the target paper size in each step as your system may have a default paper size setting that differs from the target paper size.

Under Windows with MikTeX and Ghostscript the third line

ps2pdf -dCompatibilityLevel=1.4 -dMAxSubsetPct=100 -dSubsetFonts=true 
   -dEmbedAllFonts=true -sPAPERSIZE=letter sample.ps sample.pdf

fails while producing an incomprehensible error message. This is because under Windows ps2pdf is implemented as a batch file which does not allow the character = to be used. In this case modify the command to

ps2pdf -dCompatibilityLevel#1.4 -dMAxSubsetPct#100 -dSubsetFonts#true 
   -dEmbedAllFonts#true -sPAPERSIZE#letter sample.ps sample.pdf

and it will work like a charm.

This was tested with MiKTeX 2.3 and Ghostscript 7.04 and more recently wth MikTeK 2.8 and Ghostscript 8.6.

Using a recent distribution of MikTeX and Ghostscript with GSview (Windows)

If you are using Windows, we strongly recommend using GSview, a graphical font end to Ghostscript, to convert your postscript file to pdf. It provides an easy interface for setting up the above parameters for ps2pdf.

Follow the steps of the previous item to generate a postscript file from your LaTeX source file. Open the postscript file in GSView.

The first step is to set the media size to Letter. To do this, in the GSview menubar at the top click on "Media" and select Letter as shown below:

Next, click on "File | Convert". In the ensuing window, in Options textbox type in "-dMAxSubsetPct=100", then follow screenshots below:

This option makes sure that the files will be viewable by readers with Acrobat Reader 5 and later.


These two settings, together with "-dMAxSubsetPct=100" will ensure that all fonts are embedded as required.

Using a recent distribution of MikTeX and Acrobat Distiller (Windows)

To produce PDF that will print well on paper as well as look sharp on the screen you must have Type 1 fonts installed with your LaTeX distribution. To create PDF, use the following steps

latex [a4]sample (if needed use also bibTeX and rerun LaTeX)
dvips -Ppdf -G0 -tletter sample (for letter sized document)
dvips -Ppdf -G0 -ta4 a4sample (for A4 sized document)

This generates the postscript file "sample.ps". Next, launch Adobe distiller. Here are the screen captures of settings in Distiller 5.0, similar settings also exist on other Distiller releases.

In the distiller select Settings | Job Options as shown in the first image -



Next, under "General" tab, set paper size to Letter (8.5"x11") as shown in the circled part of the image



Next, click on the "Fonts" tab and enable font embedding as shown in the third figure.



You may want to save this setting as (say) a joboption CSSconferences and you can reuse it for future conferences.

Alternatively, you may load the IEEE joboptions and it will set up suitable options.

Important: If you are setting up joboptions on your own, make sure that the PDF compatibility is set to "Acrobat 5.0 (PDF 1.4)". IEEE will not accept papers with PDF 1.2 or 1.3 compatibility.

Using pdfTeX

PDFLaTeX is a special version of LaTeX by Han The Thanh which produces PDF output directly using Type-1 fonts instead of the standard dvi file. However, it is still in beta version and does not accept all of the LaTeX packages or postscript figures. 

• For this path you must convert all of your postscript figures to pdf. This can be done by "epstopdf" or Adobe's Acrobat distiller. In addition, you have to change your TeX-file, at minimum to include the .pdf-graphics.
• If you start a new document from scratch, intended to get a PDF, this path is the first choice, although pdfLaTeX is still in "beta-state"
• LaTeX and pdfLaTeX behave by default differently concerning the character-spacing. As a result, the same TeX-File compiled with LaTeX and pdfLaTeX may show different line-breaks, paragraphs, page-breaks etc. Fortunately, there is a switch in pdfLaTeX to ensure LaTeX spacing.
• pdfLaTeX uses per default Type-1 fonts. 

Using OzTeX (Mac)

• If you are using a Mac system with OS 8.6 or lower, you will need to use OzTeX 4.1 - then you have to make sure that you have Type 1 fonts installed since the installation comes with Type 3 fonts. Else, download and install the latest version OzTeX that comes standard with Type 1 CM and AMS fonts.
• Download the Mac version of ieeeconf.cls with appropriate carriage returns. Some users have experienced difficulty converting the windows version to Mac leading to compilation problems.

Add the following lines to your "Add Outline Fonts" config file:

paper_width = 8.5in
paper_height = 11in
					

In Oztex 5.1, use the "Add Outline Fonts" config.



Finally, when you dvips, the options -CMPS should automatically pop-up. Leave it alone.



OzTeX hints and images courtesy of Brad Burchett.